Comments on: 7 Rules for Email in the Office

By: Lisa

Lisa — Fri, 02 Oct 2009 04:16:21 +0000

I like #1. At my last company, my boss used to hate it when people on the same floor (it was a small place and he had a glass office) would e-mail him that he could see.

I think another part of e-mail etiquette is not over doing it either. Stopping by someone’s desk versus sending a hello e-mail can warm up the corporate atmosphere a bit.

Nice post!

MissMentor

By: Ethan Bull

Ethan Bull — Thu, 02 Apr 2009 19:53:49 +0000

Great post… I would just like to add in addition to your salutation but before it the statement: “Let me know if you have any questions.” (or concerns or don’t understand, depending on what is said in the email) Don’t be afraid of feedback.

Also, know that sarcasm isn’t easily detected in email and can put some people “off” so keep all email professional and let the jokes and ribbing fly at the office mixers.

By: Angela

Angela — Thu, 02 Apr 2009 18:23:33 +0000

Thank you for this, I really like reading your views.

By: Danny

Danny — Thu, 02 Apr 2009 07:04:50 +0000

Hi, great post. Keep up the good work.

By: S Nicklas

S Nicklas — Fri, 20 Mar 2009 05:56:41 +0000

Thanks for the great article.

By: Lukas Sparks

Lukas Sparks — Wed, 18 Mar 2009 04:19:36 +0000

Nice post, but I would make a modification to #1. Walk, Meet or Call Before Emailing. I think this is really situation specific. As a general rule, I would actually e-mail first if it is something that is not of a high priority. I definitely understand troubleshooting via e-mail is a bad idea, but other communication tasks such as a non time-sensitive question or FYI type note are better sent via e-mail. This is especially relevant when the person you are contacting has a position that requires any level of concentration. Popping your head into their office or calling them is a much more invasive communication technique that can actually be extremely annoying, especially when an e-mail that allows the recipient to read it on their own terms would do the trick.

By: Samir Luther

Samir Luther — Sun, 15 Mar 2009 17:31:06 +0000

Great post!

#3: put the action item/request up front or at the top if you can. make it clear what the purpose of the e-mail is.

#6: try services like YouSendIt.com (I usually send the file to myself via YouSendIt and then copy/paste the download link into the e-mail to the real recipient because it’s cleaner this way), although a few corporate servers block the site I generally haven’t had a problem with it

#7: Keep your signature in as few lines as possible so that if there’s relevant information in the forwarded e-mail, people know there’s more below the fold… Also, just in case your e-mail gets forwarded on it’s good to have your e-mail address in there as well (some mail clients will only forward the names of the senders/recipients without the e-mail address attached).

Name | Title | Company
E-mail | Phone | Address

By: peter

peter — Fri, 13 Mar 2009 03:35:59 +0000

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